Working With Google Drive

If you aren’t already using Google Drive, you should be.

Not only is it an online storage space for cloud backup, it also contains the Google office suite. It makes the sharing and group editing of documents super easy, with no special software required.

Unlike Dropbox, you can also attach / link documents from Google Drive to Gmail. This effectively gives you 10GB for email attachments, rather than the standard piddly amount of 25MB.

Oh, and did I mention that it’s free?

This is collaboration on steroids.

 

What Is Google Drive?

Google Drive is a cloud storage service that allows the synchronisation, sharing and collaborative editing of files. Launched in April 2012, it features an office suite of  software. The standard apps included are:

  • Google Docs
  • Google Sheets
  • Google Slides
  • Google Forms
  • Google Drawings

However, as well as this there is also the ability to add many other third-party apps, such as PicMonkey, AutoCAD, Pixlr, LucidChart and countless others.

Importantly, Google Drive also allows for viewing of almost any other file type, including Microsoft and Adobe files.

And the Google Drive apps can also be added to your mobile device too.

 

Collaboration

Collaboration within the Google Drive suite is very impressive. It lets multiple people access a document at the same time for live editing. Plus, there is a full history of every change made, and by whom. Keystroke by keystroke.

This means no more download-edit-save-upload-repeat for document sharing. This means no more version tracking. This is revolutionary!

On top of that, you are also able to live chat within the document, meaning that you have real time communication available with everyone viewing the file.

 

Working Offline

Giving Google Drive offline access on your computer allows for two things.

  1. If you don’t have an Internet connection, you can still access and edit your Google Docs files via Chrome.
  2. If your Internet connection drops out, you can reload your Chrome browser and continue editing the documents you were working on.

The desktop setup of Google Drive also means that you don’t actually need a browser to access and edit stored MS documents, for example. This turns it into a live desktop suite, thereby giving you a more traditional way of working, with the added bonus of simple cloud backup and storage.

Finally, Google Drive also lets you customise how you organise your files and folders, independently of others who share them. Without duplicating files, this gives each user a personalised folder structure. So everyone can have it set up just how they like it.

 

Do you use Google Drive too? What do you think of it?